Policy 1     Governance, Organizational Values & Ethical Conduct


Section 1.4          Whistleblower Protection

The UNG Foundation requires trustees, officers and employees to observe high standards of business and personal ethics in the conduct of their duties and responsibilities.  This Whistleblower Protection policy is intended to encourage and enable employees and others to raise serious concerns internally so that the Foundation can address and correct inappropriate conduct and actions.  

Representatives of the Foundation must practice honesty and integrity in fulfilling responsibilities and complying with all applicable laws and regulations.  It is the responsibility of all board members, officers, employees and volunteers to report concerns about violations of law or regulations that govern the Foundation’s operations.

NO RETALIATION

It is contrary to the values of the UNG Foundation for anyone to retaliate against any trustee, officer, employee, or volunteer who in good faith reports an ethics violation, or a suspected violation of law, such as a complaint of discrimination, or suspected fraud, or suspected violation of any regulation governing the operations of the Foundation.  An employee or trustee who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of employment or board membership.

REPORTING PROCEDURES

The Foundation has an open door policy and suggests that trustees, officers, employees, and volunteers should report questions, concerns, suggestions or complaints with someone who can address them properly.  In most cases, reports should be made to the Foundation CEO.  Alternatively, reports can be made to the Chairman or Executive Committee if the person is not comfortable speaking with the CEO, or if they are unsatisfied with the initial response.  Contact information may be found on the following website: https://unggive.org/ung-foundation/

All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation.  The CEO will notify the person submitting a complaint and acknowledge receipt of the reported violation or suspected violation within two weeks of receiving the complaint.  The CEO is responsible for ensuring that all complaints about unethical or illegal conduct are investigated and resolved.  The CEO will advise the Chairman, and/or Board of Trustees of all complaints and their resolution.

ACTING IN GOOD FAITH

Anyone filing a written complaint concerning a violation or suspected violation must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation.  Any allegations that prove not to be substantiated and which prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary offense.

CONFIDENTIALITY

Upon the request of the complainant, violations or suspected violations may be submitted on a confidential basis or may be submitted anonymously.  Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.
 

This policy is adopted from the National Council of Nonprofits, Whistleblower Protection Policy, Copyright 2010, www.councilofnonprofits.org.